| • What is a Trust Account? |
It is possible to set up an account with the Nevada Secretary of State in which you may deposit funds into via cash, check, credit card, or debit card and apply any charges for services rendered by the Secretary of State to this account. The benefits of having a trust account are simplified payment processing, spending auditing, reduced risk and potential abuse in sharing a payment method within your organization, and monthly statements/invoices summarizing your spending activity with the Secretary of State's office. You may set up a trust account by calling the accounting department at 775-684-5780 or accessing the mail-in form here.
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| • Can I create a new Trust Account online? |
No, trust accounts can only be created by filling out the trust account application found here, accepting the terms and conditions and providing a hand written signature.
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| • What is a Trust Account PIN? |
The Nevada Secretary of State's office requires all new trust account assignments to web profiles be made with a Personal Identification Number (PIN) that is secret to the trust account owner or administrator within your organization. This secret PIN will help ensure that your trust account is not used fraudulently by anyone outside of your organization. If you do not know what your secret PIN is, please check with the staff member responsible for depositing funds into your trust account. If that person does not have the secret trust account PIN on file, you can contact the Secretary of State's accounting department at (775) 684-5780. All trust account owners should have been emailed this PIN number at the time when those numbers were created but some administrators had no email address on file within the Secretary of State's accounting system.
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| • How do I assign an existing Trust Account to my profile? |
You can visit the Edit Saved Trust Accounts page here, select "Add A New Trust Account" from the Account# drop down menu, type in the trust account number associated with your organization, type in the trust account Personal Identification Number (PIN) and click the Save button. If the contact information you provided in your web profile (see the "My Profile" menu item at the top of this page, select "Edit Contact Information") matches closely with the contact information associated with the trust account AND the PIN number matches exactly to the PIN associated with your account, the assignment will be made. If the information does not match, the assignment will not be made and you may have to edit your contact information or PIN.
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| • What do I do if I can't successfully assign my Trust Account to my profile? |
The checks built into the payment assignment module prohibit anyone from assigning their web account to a trust account if the company name and address information does not match up or if the trust account PIN does not match. Sometimes however in larger organizations you may not know what address information was provided when the trust account was set up in which case you can call the accounting department at 775-684-5780 to web enable this trust account for the "SOS Online Services" or "Online Business Trust" web application. You will be asked a series of questions to verify your association with the organization that set up this trust account before the assignment can be made.
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| • How many Trust Accounts can I assign to my profile? |
You may assign as many distinct trust accounts to your profile as you need, granted all the trust accounts are associated with your organization.
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| • How do I get more help along the way? |
If you see a word that is underlined in blue, in most cases it is a help link that will bring up a pop-up definition when clicked. These help definitions will assist you in understanding the meaning or functionality behind the word in blue.
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